Admin and Financial Controller

Expired on: Feb 7, 2023

TO START ASAP! 

Purpose: To provide national management accounting support and commercial insight for the Company business including contribution towards the budgeting process, reporting, and the commercial evaluation of projects.

Qualification and Experience

  •  Minimum B.Com Accounting/Management Accounting majors or equivalent degree 
  • 5 years of management accounting experience (articled or otherwise)
  • Some experience/exposure in an FMCG environment, preferably in logistics
  •  Skills
  • Verbal and written communication
  • Computer literacy (MS Office)
  • Report writing
  • Interpersonal
  • Logical thinking
  • Problem-solving
  • Decision-making
  • Analytical thinking
  • Internal  Operations, Supply Chain, Wider finance team 2.
  • External  Principals, External suppliers, External customers

KPIS 

3.1. Strategy Operationalisation 

  • Work in conjunction with the Logistics Manager to find opportunities to promote and drive cost-saving initiatives
  • Work closely with cross-functional teams to ensure the delivery of an integrated supply chain benefit.
  • 3 rd party contract management.
  • Ensure contract SLA is adhered to at all times
  • Manage ad hoc projects as assigned by the Regional financial manager.

3.2. Adherence to policies and standards

  • Assist with the administration of HACCP and Health & Safety.
  • Internal audit support and compliance with Vector policies and procedures.
  • Ensure smooth running of the yearly audit through proper preparation. Ensure admin findings are corrected and process updated.
  • Management of disaster recovery policies and procedures.
  • Maintaining Sustainability registers and reducing waste.
  • Ensure procedures and items in the admin controller’s checklist are consistently adhered to.
  • Ensure local tax structures are adhered to.

3.3. Monthly Reporting 

  • Compile monthly commentary on the month’s performance.
  • Conduct the cost variance analysis by investigating major variances against budgets, targets, and prior years.
  • Compile appropriate reports that highlight issues to management based on findings.
  • Monitor capacity utilisation of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible CAPEX or lease requirements.
  • Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

.4. Budgeting/Capex 

  • Assume responsibility for compiling key aspects of the annual financial budget.
  • Ensure adherence to set deadlines and timeframes as agreed by the Business.
  • Communicate with key internal personnel in order to gather information for analysis and interpretation.
  • Plan and allocate tasks and monitor progress according to to set timelines and ensure feedback to Senior Management.
  • Ensure all budgeted CAPEX, when spent is correctly processed for management approval with backing motivations

3.5. Cost Control

  • Analyse costs against budget/forecast and investigate variances on a monthly basis.
  • Continuously consider cost-saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

3.6. Stock Management

  • Print reports before stocktake
  • Oversee the physical count of stock
  • Review, and investigate all discrepancies and implement corrective action as and when required.
  • Ensure all stock GRV‘d into SAP correctly and the GRIR process is completed within the required timeframe.
  • Provide the necessary information and actions taken with regard to weekly/monthly stock adjustments.
  • Manage Chep pallet and crate position linked to KPI requirements

3.7. Trip Recon and claims

  • Ensure trips are reconciled, claims are investigated, and finalised within the allocated timeframe.
  • Liaise with other departments to ensure POD’s are collected for all shipments.
  • Liaise with Debtors and SO to ensure queries for depot are resolved timeously

3.8. Information and Data Management

  • Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision-making.
  • Share relevant data with management teams to enable reliable business decision-making.

3.9. Team Supervision

  • Lead subordinates towards meeting strategy and targets through regular communication and utilisation of a full organizational talent management toolset.
  • Conduct performance appraisals and supervise team succession and resource planning.
  • Provide and schedule a training based on team members’ development requirements and legislation.
  • Coach and support team members where necessary to achieve objectives.
  • Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
  • Build a high-energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
  • Manage the activities of the team and ensure internal customer service requirements are met.
  • Manage leave and general time management issues in line with organisational deliverables.
  • Accuracy of cost and revenue allocations
  • Accuracy, quality, and timeliness of standard reporting
  • Customer satisfaction rating
  • Accuracy of analysis
  • Cost control
  • Stock count coverage and accuracy
  • Accuracy of budgeting and forecasting
  • Data integrity and accuracy

 

 

Job Category: Finance Logistics
Job Type: 6 months contract
Job Location: Bloemfotein Free State
Sorry! This job is expired.