The Executive Assistant to the Managing Director (MD) is responsible for providing high-level administrative support to the MD. Key responsibilities include:

• Managing and organizing the MD’s schedule to optimize time efficiency.
• Coordinating meetings, including preparing agendas, materials, and follow-ups.
• Handling correspondence on behalf of the MD, ensuring timely and accurate communication.
• Acting as a liaison between the MD and internal/external stakeholders to ensure smooth and effective communication.
• This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work proactively in a fast-paced environment.

Qualification and Experience

• National Diploma / Bachelor’s Business or related field preferred
• Experience as Executive assistant or similar administrative in supporting senior roles executives
• Familiarity with office management procedures and basic accounting principles
• Familiarity with office management procedures and basic accounting
• Flexibility in working hours to accommodate meetings and travel schedules.

• KPIs
• Calendar Management – Schedule meetings, maintaining Callender, reminder service, corporate calendar upkeep.
• Meeting coordination– Agenda preparation, coordination, minute taking, meeting arrangements , follow up
• Engagement with BOARD Members and other Executives -Communication, meeting Coordination, relationship management.
• Information and File Management -Document management, Information distribution , database management
• Travel Arrangements – Itinerary Planning , Expense report , Travel support
• Office Management – Supplies management, maintenance coordination, vendor management
• Special Projects support-Project coordination, research, event planning
• Confidentiality and Discretion– Information handling, trustworthy, personal tasks, Work-life balance
• Professional Development -Continuous learning, skills development